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DSC Academic Advising: Dropping and Withdrawing

Process of Dropping a DSC Class

The process for dropping a class after the Schedule Adjustment deadline date (two-three days into the term) and by the advertised drop date (midpoint of the term) is relatively simple. The process follows:

1) The student should contact their advisor to discuss the desire to drop.

2) After discussing the options, the advisor will "release the student" for the current term. This can be done through the Roadrunner Portal under the Faculty & Advising menu / Permit a student to register.

3) The student can then access the add/drop menu in their Roadrunner Portal under the Banner tab. Select the course to drop through the drop down menu. Submit.

4) Student should check their registration page to be sure the course has been withdrawn.

Process of Dropping an eCore Class

Dropping an eCore class follows the same process as DSC courses. The difference is in the calendars and the deadline dates may vary.

Withdrawal From Dalton State College (Dropping all Classes for a Term)

This process is a complete withdrawal from all classes by the advertised drop date that occurs at the mid-point in the term.  The process follows:

The student must complete a Schedule Adjustment Form: 

In Section A, the student should fill in the information regarding term, year, major, and personal information.

  • On Question 1,  the student should Indicate Yes
  • On Question 2, and enter the last date of attendance

The student should skip Section B.

In Section C, the student should sign the form then collect signatures from DSC personnel in the following offices:

  •    Dean of Students' Office (Upper Level Pope Student Center) - DoS personnel will require that the student complete a survey before the form is signed. Exit interview appointments can be scheduled with any DoS personnel through the Dean of Students webpage.
  •    Financial Aid (Westcott Building, Room 107) - Financial Aid will discuss the impact of Withdrawal and make the student aware of additional actions required (examples include: paying back money and/or exit counseling for student loans)
  •    Enrollment Services (Westcott Building, Room 107) - Enrollment Services will keep the original and give the student a copy for his/her records.  When the form is processed, Enrollment Services will enter a grade of W for each class.

Notes:

  1. The student should keep a copy of the Schedule Adjustment form until he/she see the grade of W appear as his/her final grade for each course.
  2. Complete withdrawals may require money to be paid back and will place the student on Financial Aid Warning.

Hardship Withdrawal (Only Available After Drop Date has Passed)

The Hardship Withdrawal is for students, who experienced a significant event after the mid-term drop date that made it impossible for the student to complete the term successfully.  Examples of these events would be:

  • the death of a close relative
  • personal/family illness or injury
  • shift change at work
  • military service

In order to qualify for the hardship withdrawal, the following conditions must be met:

  • the student must have documentation of the significant event
  • The Dean of Students and Vice President of Academic Affairs must approve the Hardship Withdrawal
  • The request should be submitted no later than one week after grades are posted of the term involved

 

Process of the Hardship Withdrawal

1. The student should file a request using the online form. Supporting evidence is required to document the significant event.

2.The Dean of Students and Vice President of Academic Affairs will make the final decision and notify the student.  If approved, the Vice President of Academic Affairs notifies the Vice President of Enrollment Services, Financial Aid, and the Business Office.

 

Note: Like all complete withdrawals, an approved Hardship Withdrawal may require financial aid money to be paid back and will place the student on Financial Aid Warning.  And, the student will be required to apply for readmission to the college.