Library Policies and Procedures: Course Reserves

 

Items that can be placed on Reserve

 

 

  Personally owned materials will be accepted for Reserves with the understanding that items are placed at owner’s risk and that items will be minimally processed with barcode, etc.  Reference books, entire periodicals, and items from special collections will not be placed on in-house reserve because these items are always available in their specific collections.  Information from these sources may be placed in E-GIL Reserves in accordance with this policy.

 

  Not all materials that look like U.S. government documents are published by the government.  Look for a copyright statement to determine if the material is protected or public domain.

 

  Fair Use Guidelines should be consulted when copying portions of a material to see if portions copied compared to the whole of the work would be considered Fair Use.  For more information about Copyright, visit Cornell’s Legal Information Institute.

 

Items placed on Reserve that require Copyright Permission 

 

 Articles from electronic resources that are licensed to Dalton State College may be made available to students by access number or by capturing the article’s permanent link.  Librarians will assist faculty in identifying this information that can be used in the creation of online reading lists.  If desired, a copy of licensed material can be placed on Course Reserve.

 

Use the information below to assist you in getting permission and for general information on Copyright.   Items that require copyright permission cannot be placed on Reserve until documentation of permission is provided.

 

Sample Permission Letter – The publisher / copyright owner will need you to provide complete citation information.  You can  customize this letter to your needs.  See Sample Permission Letter below. 

 

Copyright Clearance Center – The Copyright Clearance Center has authority to grant permission for duplication and use of many publications.  The CCC will collect fees on behalf of the copyright owner.  Visit their site for more information.  http://www.copyright.com 

 

Additional Copyright Information Sites:

University System of Georgia Regent’s Guide to Understanding Copyright http://www.usg.edu/admin/legal/copyright/index.phtml 

Stanford University Libraries Copyright & Fair Use http://fairuse.stanford.edu/ 

University of Texas System – Crash Course in Copyright http://www.utsystem.edu/OGC/IntellectualProperty/cprtindx.htm 

 

{SAMPLE PERMISSION LETTER} Date:_____________________

Permissions Department

Publisher Name

Publisher Address

 

To Whom It May Concern:

 

I would like to obtain permission to make copies and place on Library Reserve the following items to be used at Dalton State College, Dalton, GA.  Access will be limited to currently enrolled students.

 

Book / Journal Title / Internet Resource Book edition / Journal Issue / URL

 

Author’s Full Name Book Chapter / Article Title

 

Copyright / Publication Date ISBN (Books) / ISSN (Journals

 

Pages _______________            Volume ________________

 

Course Information

Name and Course #

Expected Class Size _________________ Requested Semester ________________

Used in future semesters Yes____ No_____

Number of copies to be placed on Reserve______________________

Name and Contact Information – Course Instructor_____________________________________

 

I would appreciate any redirection to the holder of copyright for this material if you are not that person.  Copies will include notice of copyright.  I have included a self-addressed envelop for your convenience.  Thank you for you timely consideration of this request.

 

Sincerely,

 

The above request is approved, subject to the conditions noted here.

 

Permission Granted

Permission Granted with Restrictions

Date

 

 

Procedures for Placing Items on Reserve

 

1. Read the About Course Reserves – For Faculty – Items that can be placed on Reserve if you have any questions.

 

2. Bring library owned or personally owned materials as well as Reserves Requests forms to the Roberts Library Circulation Desk.  Faculty may also talk with Laure Raper at ext. 4583 about their Course Reserve requests.

 

3. Items that are duplicated and are copyright protected will need complete citation information and a copy of the original copyright information page.  (This step is often overlooked but is required to be in compliance with Fair Use Guidelines). See form for more details.

 

4. If the item is part of the library collection, it may remain on Reserve as long as the item is being used.  Be sure to indicate if the item is intended to stay on Reserve beyond its initial semester placement.  Copies of items that are copyright protected will be removed from Reserves without permission beyond the initial semester.  Faculty are responsible for obtaining and providing documentation of copyright permissions.

 

5. Certain library materials will not be placed on Reserve because they are in-house circulation only and are always available.  Items in this category are Reference works, Special Collections, and whole issues of periodicals.

 

6. Please allow 3 working days for Reserve items to be processed and before you tell students that they are available.  A library staff member will contact you if materials are available earlier so that you can alert your students.

 

Please fill out a form for each item that you want on Reserve and allow three working days for items to be processed before sending students over to access materials.  All requests will be processed in the order in which they are received.

 

Date of Request________________________

 

Instructor Name________________________

 

Contact # _____________________________

 

E-mail Address_________________________

 

Course Name and Course #________________

 

Beginning Date_________________________

Date item to be made available

 

Ending Date____________________________

Date item no longer needed on Reserve

 

Circulation Period (In-House Reserves)

 

Library Use Only

One Day

Three Days

Seven Days

 

Full Citation Information for Item 

 

(See Below)

 

Call Number

 

(Please indicate here if this is a personal item.  Please read About Course Reserves – For Faculty regarding personal materials).

 

Books – author, title, year of publication, edition if applicable

Internet Source – title, author/organization, date, URL

Media Item – producer, title, year of production

Book Chapters – author, title, chapter author (if noted), title of chapter (if noted), page numbers, year and edition of publication.  If providing copy of chapter, please include a copy of the Copyright information page of source.

Periodical Article – periodical title, article author, issue number and date, article title, page number.  If providing copy of article, please include a copy of the Copyright information page of source.