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Grants and Sponsored Programs: Proposal Review and Submission

Proposal Review

During the proposal review, we will:

  • Review the proposal to ensure it meets the funder's guidelines
  • Review proposal for compliance with agency/foundation as well as DSC guidelines and specifications

Grant Systems

Grant Systems - These are systems and tools required for the registration, application, and reporting processes connected to federal awards.  Closely read the guidelines for the grant to determine which system is required to submit your application.  In some cases, it can take 2-3 weeks for your registration to be approved.  We must also ensure that the College has the appropriate officials registered.  

Executive Order 12372

The federal application Standard Form 424 (SF 424) includes the question “Is application subject to review by State Executive Order 12372 process?”

Executive Order 12372 (E.O. 12372), “Intergovernmental Review of Federal Programs,” structures the federal government’s system of consultation with state and local governments on its decisions involving grants, other forms of financial assistance, and direct development. Under E.O. 12372, states, in consultation with their local governments, design their own review processes and select those federal financial assistance and direct development activities they wish to review. Since October 1, 1983, most states, including the State of Georgia, have acted to establish a review and comment system in response to E.O. 12372. In such cases, applicants for grants will need to meet the requirements of the intergovernmental consultation process established by a particular state and its local governments before Federal agencies take action on the application. The Georgia  Governor's Office of Planning and Budget will provide details regarding the programs that are subject to state review. 

Grant Submission

1.  You must have all the required signatures on the Notice of Intent to Apply form. 

Since a grant award is a legal obligation and commitment by Dalton State College, due diligence is needed to ensure that appropriate individuals are aware of and approve of a grant proposal before it is developed and submitted to the funder. Additionally, the University System of Georgia (USG) is legally responsible for all grant expenditures. A number of issues may be considered during the approval process, including the likelihood of funding, alignment with the college's strategic goals, and requirements to sustain the project after the funding ends.

2.  The RFP should have been sent to the Provost/VPAA and Melissa Whitesell one month before the proposal is due to the funder. 

The request for proposal (RFP) should be sent to Provost/VPAA and Melissa Whitesell so they can review and have some understanding of the request. The Notice of Intent to Apply and the RFP will be reviewed and will either be returned to you for editing or submitted for approval to the Vice President of Academic Affairs and the Vice President for Fiscal Affairs.

3. A timeline will be set so that the writing can be done from your end and the first drafts with preliminary budgets can be reviewed by the VPAA office. 

 We will need to make sure there is plenty of time for revisions and discussion.  In some cases contact with the granting agency may take place.

4.  Once the final proposal is ready, contact Melissa Whitesell at least one week before the submission deadline. 

This will allow time to ensure that all accounts are registered/updated in the various grant systems.